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Step 5: Submit your documents

To complete the application process, you must send all required documentation to the School of Graduate and Postdoctoral Studies by the deadlines listed in Step 2.

Please note that unnecessary documents, including extra letters of recommendation, will not be added to your file. Any extra documentation will be discarded and will delay the processing of your file.

Once your application is received by our office, you will receive an email with your Student Number and PIN, a link to the Admissions Portal, and a link to upload your documentation. Monitor your junk email folder to ensure that you receive emails from us (

Uploading documents:
  • Unofficial transcripts will be considered for initial assessment purposes.
  • Documents must be submitted as separate files in the format: Student Number - Document Type. Example: 100123456 – Undergraduate Transcript.
  • Both the front and back of the transcript are required.
  • A grading scale must be present on the transcript. If it is not, your file may not be accepted.
  • Documents must be in PDF format; we do not accept any other format.
  • Each document must not exceed 5 MB.
  • Do not send any documents that are not required for your program. If additional documentation is requested, you will be notified.
  • Unofficial transcripts printed from a university student system will not be accepted and we will not use external links to view your transcript.

Do not upload letters of recommendation. Referees are required to email their forms directly to, from institutional/professional email accounts.

If you are offered conditional admission, you will be required to provide official transcripts (sent to us by mail in a duly sealed envelope directly by the issuing institution/examining authority), by the given deadline. You will be issued an additional letter once your conditions are cleared. Please familiarize yourself with our official transcript submission procedures ahead of time so you can make the necessary arrangements quickly and by the deadline(s) indicated.

If an official transcript is requested, please have the document sent to:

School of Graduate and Postdoctoral Studies
University of Ontario Institute of Technology
2000 Simcoe Street North
Oshawa, Ontario L1G 0C5

Letter of recommendation forms can be emailed to by referees using a business/institutional e-mail address, or can be mailed by the referee to the above mailing address in a sealed official envelope with the referee's signature/stamp on the flap. It is the applicant's responsibility to distribute the letter of recommendation forms to their referees. Please see letters of recommendation for additional submission instructions.

Inquiries can be directed to

Applicants are responsible for submitting all necessary documents and information in support of their application to the School of Graduate and Postdoctoral Studies (SGPS) by the specified deadlines. All supporting documents (transcripts, letters of reference, etc.) must be received before any application can receive formal consideration. Any supporting documents that need to be hand delivered must be submitted directly to a member of the SGPS staff during office hours.

Note: Please allow five to 10 business days for receipt of documents to appear within your Admissions Portal.

The School of Graduate and Postdoctoral Studies will officially notify each applicant of the action taken on his/her application.

Proceed to Step 6