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Letters of recommendation

Letters of recommendation in support of graduate program applications are submitted through an online form. The link to the form will be emailed to the applicant within seven days of receipt of the application fee. The School of Graduate and Postdoctoral Studies (SGPS) does not send the letter of recommendation form to referees. Applicants are responsible for distributing the link and other required information.

Submission of the form is mandatory; additional written letters are not required. However, your referee may upload a supplementary letter (PDF format only) along with their online form should they wish.

Letters of recommendation may be verified for authenticity. Referees must have an institutional or professional email address in order to complete the online form. Recommendation forms submitted from email addresses that are not linked to a business or institution (i.e. Gmail, Hotmail, Yahoo Mail etc.) will not be accepted.

The content of the recommendation form must be written in the referee's own words. If recommendation forms submitted on your behalf contain the same content or follow a general template, they will not be accepted. 

  • Will the School of Graduate and Postdoctoral Studies (SGPS) send the letter of recommendation form to my referees?
    No, SGPS does not send the letter of recommendation form to referees. Applicants are responsible for distributing the link to the online letter of recommendation form, providing required information (Ontario Tech University student ID number, program applied to and term that studies will begin), and ensuring that letters are submitted by the appropriate application deadline.
  • Where can I find the online form to send to my referees?

    Within seven days of submitting your application fee, you will receive an email containing a link to the letter of recommendation form. It is your responsibility to forward the link to each referee. Be sure to provide your referee with your Ontario Tech University student ID number, program applied to and start term, as they will be required to indicate this information on the form.

  • How many letter of recommendation forms are required?

    A minimum of two letters of recommendation from persons having direct knowledge of your academic abilities and potential must be submitted with your application. Please note that some faculties may require three letters (see individual program pages for details).

  • Who can complete the letter of recommendation form?

    The letter of recommendation form must be completed by individuals under whom you have worked closely or studied, such as a professor, supervisor or manager. Academic references are preferred; however, professional references will be accepted. Referees who have knowledge of your ability within the last four years are preferred. Referees should have familiarity with your recent activities. Applicants are encouraged to send a current copy of their Curriculum Vitae to their referees.

    A potential supervisor is permitted to act as referee.

  • What do I do if my referee does not have an institutional or professional email account?

    If your referee does not have a business or institutional email address, your letter of recommendation forms must be submitted in an official envelope (i.e. from the referee's business or institution) that has been signed or stamped on the flap by the referee. Letters of recommendation are confidential and the envelopes must not be opened.

    Mail the sealed envelopes to the following address (they may be mailed by you or directly by your referee):

    School of Graduate and Postdoctoral Studies
    Ontario Tech University
    2000 Simcoe Street North
    Oshawa, ON  L1G 0C5
    Canada

  • May I submit letters of recommendation through the form used to upload my admissions-related documents?

    No. Letters of recommendation are only accepted via the online letters of recommendation form. Do not submit letters of recommendation via the admissions-related documents form.

  • Will my referees be contacted?
    Upon receipt of letters of recommendation, we may contact referees to verify letter authenticity. Other communication, such as distributing the link to the online recommendation form or providing program details, is the responsibility of the applicant.

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