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Letters of recommendation

Letters of recommendation for applications to graduate programs are submitted in form format. Written letters, in addition to the form, are not required. However, if your referee would like to submit a letter, please ensure it is written on official business/institutional letterhead. Please note that all letters of recommendation will be verified for authenticity.

Letters of recommendation must be written in the referee's own words. If both letters of recommendation contain the same content or follow a general template, they will not be accepted.

All letters must contain the date they were written.

Do not upload letters of recommendation to our document upload form. Uploaded letters will not be accepted.

Will the School of Graduate and Postdoctoral Studies (SGPS) contact my referees?

SGPS does not contact referees. Applicants are responsible for distributing the letter of recommendation form to their referees and ensuring that letters are submitted by the appropriate application deadline.

How many letter of recommendation forms are required?

A minimum of two letter of recommendation forms from persons having direct knowledge of your academic abilities and potential must be submitted with your application. Please note that some faculties may require three letters (see individual program pages for details).

Who can complete the letter of recommendation form?

The letter of recommendation form must be completed by individuals under whom you have worked closely or studied, such as a professor, supervisor or manager. Academic references are preferred; however, professional references will be accepted. Some programs may not accept a potential supervisor as a valid referee. Please review the admission requirements by program for further information. Referees who have knowledge of your ability within the last four years are preferred. Referees should have familiarity with your recent activities. Applicants are encouraged to send a recent copy of their Curriculum Vitae to their referees.

Where can I find the form?

The referee forms can be downloaded by clicking on the link below and can be forwarded to your referees to complete.

Letter of recommendation form

How are the letter of recommendation forms submitted?

If your referee has a business/institutional email address, they should e-mail your letter of recommendation form to Letter of recommendation forms from email addresses that are not linked to a business or institution will not be accepted (i.e., Gmail, Hotmail, Yahoo Mail).

If your referee does not have a business/institutional email address, your letter of recommendation forms must be submitted in an official envelope (i.e., from the referee's business or institution) that has been signed/stamped on the flap by the referee. Letters of recommendation are confidential and the envelopes must not be opened.

Mail the sealed envelopes to the following address (they may be mailed by you or directly by your referee):

School of Graduate and Postdoctoral Studies
University of Ontario Institute of Technology
2000 Simcoe Street North
Oshawa, Ontario L1G 0C5

Letters of recommendation are not accepted through our document upload form.

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