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Visiting scholars

The University of Ontario Institute of Technology (UOIT) welcomes visiting scholars who are either faculty, researchers or students (primarily doctoral), and who are interested in conducting research and working at UOIT for a limited time period under the supervision of a UOIT faculty member.

Information for visiting scholars

  • Eligibility criteria
    • Visit is temporary; start and end dates must be identified.
    • Scholar must have an invitation letter and an IMM5802 must be issued from the School of Graduate and Postdoctoral Studies (SGPS), as per Citizenship and Immigration Canada (CIC).
    • Scholar is responsible for obtaining a work visa for the duration of his or her stay.
    • Scholar must register for the University Health Insurance Plan (UHIP) upon arrival.
    • Scholar is responsible for all travel and accommodations (unless clearly stipulated).
    • Scholar should be recommended by a faculty member who will act as a supervisor.
  • Duties and responsibilities
    • Scholars are subject to UOIT's rules and regulations.
    • Visitors must comply with all federal and provincial laws, regulations, and university policies and procedures.
    • Scholars are bound by all applicable confidentially and intellectual property rules.
    • Scholar must be fully qualified and have obtained the required approvals to perform the specified research.

Information for UOIT faculty members

  • Steps to hosting a visiting scholar
    1. Fill out the Host a Visiting Scholar Form.
    2. SGPS will review information provided on the Host a Visiting Scholar form.
    3. Once all information has been reviewed and verified, SGPS will issue an invitation letter for the visiting scholar.
    4. The invitation letter must be reviewed and signed by the faculty.
    5. The signed invitation letter should be submitted to SGPS.
    6. SGPS will apply the employer compliance fee from the account provided on the Host a Visiting Scholar Form.
    7. SGPS will fill out the IMM5802, as per Citizenship and Immigration Canada (CIC) requirements.
    8. All signed documentation will be sent to the host faculty member.
    9. Host faculty member must share documents with visiting scholar for visa request for the work permit.
    10. SGPS will issue a setup request.
    11. Once visiting scholar arrives, he or she must come to SGPS with identification and work permit to obtain University Health Insurance Plan (UHIP) coverage card, Banner ID and email (, and their visiting scholar package.

    Please note: SGPS must be notified if visiting scholar's arrival date changes.

    Host a Visiting Scholar Form

For further information regarding visiting scholars, please contact SGPS at